15 Best Payroll Software for Small Businesses in 2023

Payroll management is one area where automation can have a significant impact. Small businesses can use payroll software to streamline their payroll processes, ensure compliance with tax laws, save time and money, and improve accuracy.

In addition, having payroll management software enhances team building by fostering transparency and trust among employees. Also, the software’s self-service features empower employees to easily access their payroll data, which can encourage active engagement within the team.

Providing accurate and timely payment information eliminates misunderstandings and promotes a sense of fairness, ultimately strengthening team dynamics.

In this article, we’ll look at 15 of the best payroll software options for small businesses in 2023, highlighting their features, pricing, and overview to help you choose the best for your needs.

What is Payroll?

Payroll is the process of compensating employees for their work. It entails calculating wages or salaries, withholding taxes and other deductions, and paying employees. Payroll is a critical function for any business that employs people.

What is Payroll Software?

Payroll software is an application that automates and simplifies payroll processes. It assists businesses in accurately and efficiently calculating employee salaries or wages, taxes, and other deductions. Payroll software is intended to make payroll management easier and to reduce errors.

Primary Benefits of a Payroll Software

Payroll software is a must-have for companies and individuals who manage their payroll processes. Here are some of its main advantages:

Time Savings

Payroll software can save a company much time by automating time-consuming tasks like calculating and processing payroll, filing taxes, and generating reports.

Errors Reduction

By automating and centralizing payroll management, payroll software reduces payroll calculations and processing errors.

Easy Customization

A primary advantage of payroll software is its ease of customization. It enables businesses to customize the software to meet their specific needs and requirements.

Simplifies Procedures

One additional benefit of payroll software is that it streamlines processes. Payroll software can streamline payroll processes and reduce errors by automating calculations and providing a user-friendly interface.

Increases Productivity

Payroll software can boost productivity in three ways: by automating repetitive tasks, reducing errors, and providing real-time information access.

Data Security

Another benefit of using payroll software is improved data security. Payroll software solutions secure and encrypt sensitive employee data, protecting it from unauthorized access or theft.

Cost-Effective

Payroll software can save business money by lowering manual processing costs, eliminating errors, and avoiding penalties for noncompliance.

Compliance

Payroll software ensures that tax laws and regulations are followed, lowering the risk of penalties and legal issues.

Reliability

Payroll software reduces the possibility of mistakes and ensures that employees are paid correctly and on time. This can increase employee satisfaction while decreasing the risk of compliance issues.

These are the 15 Best Payroll Software for Small Businesses in 2023

1. Gusto

Gusto, formerly known as ZenPayroll, is a leading payroll software solution for small businesses. Gusto has gained popularity among entrepreneurs and HR professionals due to its user-friendly interface and robust features.

Key Features:

• Automated Payroll Processing: Gusto automates the calculation and processing of employee wages, taxes, and deductions, simplifying payroll management.
• Tax Filing and Compliance: Gusto handles tax compliance by automatically calculating, filing, and remitting payroll taxes to the appropriate government agencies.
• Employee Self-Service: Gusto offers an easy-to-use self-service portal for employees to access pay stubs, tax forms, and other employment-related documents.
• Benefits Administration: Besides payroll, Gusto provides benefits administration, allowing businesses to manage employee benefits efficiently. It manages functions such as health insurance enrollment, retirement plans, and Flexible Spending Accounts (FSAs).

Pros:

• User-Friendly Interface: Gusto is distinguished by its intuitive and simple-to-use interface. The platform’s navigation is simple, making it accessible to users without extensive payroll or HR knowledge.
• Comprehensive HR Integration: Gusto integrates well with other HR systems and software, allowing for a smooth flow of information across multiple functions.
• Outstanding Customer Service: Gusto is well-known for its outstanding customer service. Their knowledgeable staff can be reached by phone, email, or live chat.
• Pricing and Scalability: Gusto offers scalable plans to accommodate businesses of all sizes. Its pricing structure is clear and competitive, making it an appealing option for small businesses with limited resources.

Pricing:

• Simple: $40 per month + $6/month per person.
• Plus: $80 per month + $12/month per person.
• Premium: Customized Pricing (Available on request)

2. OnPay

OnPay is a cloud-based payroll and human resources software for small businesses. It offers a one-stop shop for payroll, benefits, and HR tasks.

OnPay has become popular among small business owners due to its user-friendly interface and competitive pricing.

Key Features:

• Unlimited Payroll Runs: OnPay users can run payroll as often as they need without incurring additional fees or charges.
• Direct deposit: With OnPay, small business owners can easily set up direct deposits for their employees, saving time and reducing error risk.
• Employee Self-Service, Performance Management, and Time Tracking: Besides payroll, OnPay provides HR tools such as employee self-service, performance management, and time tracking.
• Integrations: OnPay integrates with popular accounting software such as QuickBooks and Xero and benefits providers such as Aflac and MetLife.
• Reporting: OnPay provides detailed payroll and HR data reports, allowing small business owners to track their expenses and stay compliant easily.

Pros:

• User-Friendly Interface: OnPay’s user-friendly interface allows users to navigate and manage payroll tasks easily.
• Competitive Pricing: OnPay provides transparent, affordable pricing with no surprises or hidden fees.
• Excellent Customer Service: OnPay offers 24/7 customer service via phone, email, and chat.
• Comprehensive Features: OnPay provides a comprehensive solution for small businesses by providing a wide range of payroll and HR features.

Pricing:

• Free: 1-month free trial available.
• Base fee: $40 per month + $6/month per person.

3. Paychex Flex

Paychex Flex is a popular payroll software solution that offers HR and payroll management tools. Paychex Flex is regarded as one of the best payroll software for small and midsize businesses.

Paychex Flex provides a customizable platform that can be tailored to meet each organization’s particular needs.

Key Features:

• Payroll processing: Paychex Flex automates the payroll process, from calculating employee pay and taxes to disbursing payments via direct deposit or check.
• Time and attendance tracking: The software’s time and attendance tracking features allow employers to track employee hours and manage time off requests.
• Benefits administration: Paychex Flex provides tools for employers to manage employee benefits such as health insurance and retirement plans.
• HR management: The software also includes HR management tools, such as onboarding and performance management, to assist businesses in better managing their workforce.

Pros:

• Customizable platform: Paychex Flex can be tailored to each company’s specific needs, with features that can be added or removed as needed.
• Effective reporting: The software includes several reporting tools that enable businesses to track critical payroll and HR metrics and generate reports on the fly.
• Regulatory compliance: Paychex Flex assists businesses in remaining in compliance with federal and state tax laws, as well as benefits and employee management regulations.
• 24/7 support: Paychex Flex offers round-the-clock customer service to ensure businesses can get assistance when needed.

Pricing:

• Customized Pricing (Available on request)

4. Justworks

Justworks is an all-in-one HR and payroll software solution for small and growing businesses. Benefits administration, time and attendance tracking, and other features are available to simplify and automate HR and payroll processes.

Key Features:

• Payroll Management: Justworks provides simple and automated payroll management, including payroll processing, tax filings, and pay stub generation.
• Benefits Administration: You can use Justworks to manage your company’s benefit programs, such as health insurance and commuter benefits.
• Time Tracking: A built-in time tracking feature in Justworks allows employees to log their hours and managers to approve timesheets.
• Compliance: By providing guidance and automated compliance checks, Justworks helps you comply with federal, state, and local regulations.
• Human Resources: Justworks offers HR resources to assist you in managing your employees, such as onboarding, off-boarding, and performance management tools.

Pros

• HR and Payroll Management: Justworks streamlines HR and payroll processes, saving you time and reducing the risk of errors.
• Saves money: Justworks provides various benefit programs, including health insurance, at lower rates than you might find elsewhere.
• Improves Compliance: Justworks assists you in staying in compliance with labor laws and regulations, lowering your risk of fines and legal issues.
• Offers a Comprehensive Solution: Justworks has various features that can assist you in managing your entire HR and payroll process, eliminating the need for multiple systems and lowering the risk of data errors.

Pricing:

• Basic: $59/month per employee ($49/month for 50th employee onwards)
• Plus: $99/month per employee ($89/month for 50th employee onwards)

5. Rippling

Rippling is a comprehensive solution for small to medium-sized businesses to manage human resources, payroll, and IT tasks.

The platform aims to streamline and automate HR and IT tasks, allowing companies to manage their employees’ onboarding, payroll, benefits, and other related tasks in a single location.

Key Features:

• Employee Management: Rippling offers a centralized platform for managing employee data such as personal and contact information, job titles, and work locations.
• Payroll Management: Rippling automates payroll processing by integrating with banks and accounting software. The platform calculates taxes, deducts employee contributions, and handles payments, improving the efficiency and accuracy of the payroll process.
• Benefits Administration: Rippling enables managers to manage employee benefits such as health insurance, retirement plans, and other perks.
• IT Management: Rippling also offers IT management tools such as device management and security management.

Pros:

• Saves Time: Rippling automates HR and IT tasks, reducing the time and effort required to manage employee data, payroll, benefits, and IT infrastructure.
• Streamlines Processes: Rippling provides a centralized platform for managing multiple HR and IT tasks, making it easier to keep track of employee data and streamline processes.
• Increases Accuracy: Rippling automates calculations and reduces manual data entry, which helps to improve accuracy and reduce errors in payroll processing and other HR tasks.
• Improves Security: Rippling includes robust security features such as multi-factor authentication and encryption to protect employee data and prevent unauthorized access.

Pricing:

• Starts at $8/month per user
• Customized Pricing (Available on request)

6. ADP Payroll

ADP Payroll is a cloud-based payroll software system that assists businesses in managing their payroll and tax requirements. The software automates payroll processes, which saves time and effort in managing employee pay and benefits.

Key Features:

• Time and Attendance Management: ADP Payroll can automatically calculate overtime and other pay adjustments based on employee time entries.
• Tax Compliance: By automatically calculating and filing payroll taxes, ADP Payroll assists businesses in complying with federal, state, and local tax regulations.
• Benefits Administration: ADP Payroll includes features for managing employee benefits such as health insurance, retirement plans, and flexible spending accounts.
• Reporting and Analytics: ADP Payroll offers reporting and analytics tools that enable businesses to track payroll expenses and generate reports on employee pay, benefits, and taxes.

Pros:

• Time Savings: ADP Payroll can help businesses save time and effort, allowing them to focus on other essential tasks.
• Compliance: ADP Payroll assists businesses in remaining tax-compliant, lowering the risk of penalties and other legal issues.
• Accuracy: ADP Payroll accurately calculates employee pay and benefits, lowering the risk of errors and potential disputes.
• Employee Self-Service: ADP Payroll has features that allow employees to access their pay stubs, benefits information, and other payroll-related information online, reducing the need for manual communication and inquiries.

Pricing:

• Customized Pricing (Available on request)

7. Patriot

The Patriot payroll system is cloud-based software designed to support payroll services and automate payroll processes.

Patriot payroll system assists companies to accurately and efficiently managing their employees’ paychecks.

It is popular among small and medium-sized businesses due to its ease of use, affordability, and flexibility.

Key Features:

• Direct deposit: Patriot provides free direct deposit services to businesses, allowing them to pay their employees electronically, which is faster and more secure than traditional paper checks.
• Tax filing: The Patriot payroll system automatically calculates and files federal, state, and local taxes, ensuring businesses follow tax laws and avoid penalties.
• Time and attendance tracking: The software enables employers to accurately track employee time and attendance, allowing businesses to pay their employees correctly and avoid overtime expenses.
• Employee self-service portal: The Patriot payroll system includes an employee self-service portal through which employees can access their pay stubs, tax forms, and personal information.

Pros:

• Fair pricing: Patriot offers reasonable pricing plans, making it accessible to small businesses that may not have the financial resources to invest in costly payroll software.
• Ease of use: The software’s user-friendly interface makes it simple for businesses to set up and manage their payroll processes, saving time and effort.
• Customer service: Patriot offers excellent customer service, including live chat, phone, and email support, ensuring that businesses get the assistance they require when needed.
• Compliance: The Patriot payroll system complies with all federal and state tax laws, ensuring businesses stay up-to-date with the latest regulations and avoid penalties.

Pricing:

• Free: 1-month free trial available.
• Basic Payroll: $17 per month + $4/month per person.
• Full-Service Payroll: $37 per month + $4/month per person.

8. SurePayroll

SurePayroll is a comprehensive online payroll service that provides various features to help small and medium-sized businesses streamline and simplify the payroll process.

SurePayroll has become popular among entrepreneurs and HR professionals due to its reputation for dependability and accuracy.

Key Features:

• User-Friendly Interface: Its simple design allows users to quickly access and manage their payroll information, reducing the time and effort required to process payroll.
• Automated Payroll Processing: This feature saves time and reduces the possibility of errors, ensuring that employees are paid correctly and on time.
• Assistance with Tax Compliance: SurePayroll understands the complexities of tax regulations and provides comprehensive tax compliance support. The platform automatically calculates and withholds federal, state, and local payroll taxes, considering the most recent tax laws and rates.
• Self-service portal: SurePayroll offers an employee self-service portal through which employees can access payroll information and manage their personal data.

Pros:

• Time and money savings: SurePayroll automates the payroll process, saving companies time and money.
• Scalability and adaptability: SurePayroll is scalable and adaptable, meeting the needs of growing businesses. The platform can quickly adapt to handle increased payroll demands as the number of employees grows.
• Compliance and precision: Businesses must ensure payroll and tax regulations compliance. SurePayroll’s tax law expertise, combined with its automated calculations, reduces the risk of errors and assists businesses in remaining compliant.
• Customer Service: SurePayroll provides dedicated customer service to answer questions or concerns.

Pricing:

• Customized Pricing (Available on request)

9. Intuit Quickbooks Payroll

QuickBooks Payroll is a payroll service provided by Intuit, the creator of the QuickBooks accounting software. It is intended to assist small businesses in managing their payroll and automating the payroll process.

Small business owners can use QuickBooks Payroll to pay employees, calculate taxes, and generate reports in one place.

Key Features:

• Automated Payroll: QuickBooks Payroll automates the entire payroll process, from employee salary and wage calculation to payroll tax filing.
• Tax Calculations: The software automatically calculates federal and state payroll taxes and provides accurate tax calculations to businesses to ensure compliance with tax regulations.
• Direct Deposit: QuickBooks Payroll supports direct deposit, which allows employers to pay employees directly into their bank accounts. This feature saves time by doing away with the need for paper checks.
• Employee Portal: The software includes an employee portal through which employees can access their pay stubs, W-2 forms, and other important payroll information.

Pros:

• Time-saving: By automating payroll processes and calculations, QuickBooks Payroll saves businesses significant time and effort, reducing the need for manual data entry.
• Accurate Tax Calculations: The software guarantees accurate tax calculations and assists businesses in complying with tax regulations.
• Simple to Use: QuickBooks Payroll is simple to use, with a simple interface and step-by-step instructions.
• Low-Cost: QuickBooks Payroll is a low-cost payroll management solution for small and medium-sized businesses, with various pricing plans to meet different needs and budgets.

Pricing:

• Core: $22.50 per month + $5/month per employee.
• Premium: $37.50 per month + $8/month per employee.
• Elite: $62.50 per month + $10/month per employee.

10. Sage Payroll Essentials Plus

Sage Payroll Essentials Plus is a web-based payroll software designed to streamline payroll processes for small and medium-sized businesses.

It provides a comprehensive set of features to make payroll management, compliance, and reporting easier.

Key Features:

• Automated payroll processing: Sage Payroll Essentials Plus automates the entire payroll process, from calculating employee salaries and deductions to generating payslips and processing payments.
• Tax compliance: The software computes and deducts taxes automatically, including federal, state, and local taxes, and generates reports for tax filings. It also assists businesses in remaining in compliance with tax laws and regulations.
• Employee self-service portal: The software includes an employee self-service portal where employees can view pay stubs, request time off, and update personal information. This lessens the administrative burden on HR staff while increasing employee engagement.
• Mobile app: Sage Payroll Essentials Plus includes a mobile app that enables employees to access payroll information while on the go. The app is compatible with iOS and Android devices.

Pros:

• Cost-effective: Sage Payroll Essentials Plus is a low-cost payroll solution that offers a variety of features at a low cost. It is aimed at small and medium-sized businesses, making it a cost-effective solution.
• Simple to use: The software has an intuitive interface allowing users to navigate and perform payroll tasks quickly. It also offers helpful resources, such as a knowledge base and a support center, to help users.
• Safe: Sage Payroll Essentials Plus is a safe payroll solution that employs cutting-edge security measures to safeguard sensitive payroll data. It also ensures that data privacy laws and regulations are followed.
• Integrations: The software integrates with other Sage products, such as Sage Accounting and Sage HR, as well as other third-party applications, to provide a comprehensive payroll and HR solution.

Pricing:

• Pricing varies based on your region and language.

11. Square Payroll

Square Payroll is an online payroll management system for small and medium-sized businesses.

Square Payroll aims to simplify and streamline the complex process of payroll management, allowing businesses to handle employee payments and related tasks more efficiently.

Key Features:

• Automated Payroll Processing: Square Payroll automates the entire payroll process, removing the need for manual calculations and lowering the risk of errors. It allows businesses to set up recurring pay runs, define employee pay rates, and automatically calculate deductions, taxes, and benefits.
• Tax Compliance and Filing: Square Payroll handles all payroll tax calculations and filings, simplifying tax compliance. It automatically calculates and deducts federal, state, and local taxes from employee wages, easing the tax management burden for businesses.
• Integrated Time Tracking: This feature eliminates the need for manual data entry and reduces the risk of errors, ensuring that employees are paid for the hours worked accurately. Time tracking also provides valuable insights into labor costs, allowing businesses to manage their workforce better.
• Employee self-service: Employees can view their pay stubs, W-2 forms, and other important information through the employee self-service portal.

Pros:

• Simplified Payroll Management: The automated calculations, tax compliance features, and integrated tools simplify payroll operations, saving time and reducing errors.
• Low-Cost Solution: Square Payroll has low-cost pricing plans, making it an appealing option for businesses on a tight budget.
• Scalability and adaptability: As a company grows, it can quickly scale up its payroll operations without worrying about system limitations, ensuring that Square Payroll remains a viable solution throughout its growth trajectory.
• Square Ecosystem Integration: For businesses that already use Square’s suite of products, Square Payroll provides a seamless and integrated experience. This integration improves efficiency by eliminating manual data entry or reconciliation.

Pricing:

• Pay Employees & Contractors: $35 per month + $5/month per person.
• Pay Contractors Only: $6/month fee per person.

12. Xero

Xero is a cloud-based accounting software that assists small and medium-sized businesses manage their finances.

As one of the best small business payroll software, Xero’s user-friendly interface, automation features, and mobile app aim to make accounting and bookkeeping easier for businesses. Xero has quickly grown in popularity and is now used by millions of companies worldwide.

Key Features:

• Automation: Xero automates time-consuming accounting tasks like bank reconciliations, invoicing, and bill payments. This saves businesses time and lowers the likelihood of errors.
• Collaboration: Xero enables multiple users to access the same financial data simultaneously. This means that business owners, accountants, and bookkeepers can collaborate in real-time, making it easier to keep track of finances.
• Mobile app: Xero has a mobile app that allows users to manage their finances while on the go. Users can use mobile devices to create and send invoices, track expenses, and view financial reports.
• Integration: Xero integrates with various third-party applications, such as payment processors, payroll providers, and inventory management software. This allows businesses to manage all aspects of their finances from a single location.

Pros:

• User-friendly: Xero has a simple and intuitive interface that allows businesses to navigate the software and perform tasks efficiently.
• Real-time financials: With Xero, businesses can view their financials in real-time, better understanding their cash flow and financial health.
• Scalable: Xero is designed for growth with businesses, with pricing plans to suit every business size. This means that companies can keep using Xero as they grow and expand.
• Economical: Xero has various pricing plans to suit businesses of all sizes and budgets. This makes it a more affordable option for small businesses looking to improve their financial management.

Pricing:

• Free: 30-day free trial available.
• Starter: $25 per month.
• Standard: $40 per month.
• Premium: $54 per month.

13. Wave Payroll

Wave Payroll is a small business-focused online payroll software. Wave Financial is a Canadian company that provides accounting, invoicing, and payroll software to small businesses worldwide.

Wave Payroll streamlines the payroll process by automating payroll tax calculations, generating pay stubs, and handling direct deposits.

Key Features:

• Automated Tax Calculations: Wave Payroll automates payroll tax calculations, including federal, state, and local taxes. It monitors tax rates and updates them as needed to ensure that businesses comply with tax regulations.
• Direct Deposit: Wave Payroll supports direct deposit, which enables businesses to pay their employees quickly and securely. It also creates pay stubs that employees can view online.
• Modifiable Pay Schedules: Wave Payroll allows businesses to set up pay periods that are weekly, bi-weekly, semi-monthly, or monthly.
• Employee Self-Service: Wave Payroll provides an employee self-service portal through which employees can access their pay stubs and update personal information such as address and tax withholding.

Pros:

• User-Friendly Interface: Wave Payroll has an easy-to-navigate interface, even for those with little payroll experience.
• Affordability: Wave Payroll is an affordable option for small businesses, with pricing starting at $20 per month.
• Tax Calculations Are Automated: Wave Payroll automates tax calculations, saving businesses time and lowering the risk of errors associated with manual payroll processing.
• Direct Deposit: Wave Payroll provides direct deposit, a convenient and secure method of paying employees that also reduces the risk of lost or stolen paychecks.

Pricing:

US Pricing Plans

• Tax service states: $40/monthly base fee + $6 per active employee + $6 per paid independent contractor.
• Self-service states: a base fee of $20 per month + $6 for each active employee and $6 for each paid independent contractor.

14. TriNet

TriNet is a leading payroll and human resource solutions provider to small and medium-sized businesses, offering a comprehensive suite of services.

Its payroll system is intended to help companies to manage their workforce more efficiently by streamlining payroll processes.

Key Features:

• Automated Payroll Processing: TriNet’s payroll system automates the entire payroll process, from calculating employee salaries and taxes to issuing paychecks and direct deposits. This reduces the need for manual data entry and ensures accuracy and timeliness.
• Tax Compliance: TriNet’s payroll system automatically calculates and withholds federal, state, and local taxes from employee paychecks. It also handles tax filings and payments, ensuring businesses follow tax laws.
• Time and Attendance Management: TriNet’s payroll system includes time and attendance management tools, allowing businesses to track employee hours and monitor attendance. This reduces time theft while also ensuring accurate and fair pay.
• Employee Self-Service: TriNet’s payroll system includes an employee self-service portal where employees can view pay stubs, update personal information, and request time off. This reduces HR’s administrative burden while increasing employee engagement.

Pros:

• Flexibility: TriNet’s payroll system is scalable, which means it can grow alongside your company. It can handle payroll processing for businesses with a few to thousands of employees.
• Cost-Effective: TriNet’s payroll system is cost-effective for small and medium-sized businesses because it eliminates the need for a dedicated HR department or payroll staff.
• Compliance Assistance: TriNet’s payroll system assists businesses in staying compliant with federal, state, and local laws and regulations.
• Customer Support: TriNet’s payroll system provides businesses with dedicated customer support and a team of experts to assist with payroll or HR-related issues.

Pricing:

• Customized Pricing (Available on request)

15. Connecteam

Connecteam is a well-known workforce management software that provides comprehensive features to businesses of all sizes.

The Connecteam payroll system is one of its most popular features, as it simplifies the payroll process and helps companies to manage their finances more efficiently.

The Connecteam payroll system is intended to automate many payroll-related tasks, such as calculating wages, generating pay slips, and filing taxes.

Key Features:

• Tax Filing and Compliance: By automatically calculating and deducting taxes from employee paychecks, the Connecteam payroll system simplifies tax filing. It also generates tax forms and reports, making compliance with federal and state regulations easier for businesses.
• Employee Self-Service Portal: Connecteam’s payroll system includes a self-service portal where employees can view pay stubs, request time off, and update their personal information. This function saves time by removing the need for manual paperwork.
• Automated Payroll Processing: One of the Connecteam payroll system’s most significant advantages is its ability to automate payroll processing. This feature eliminates manual calculations, lowering the risk of error and saving employees and employers time.
• Mobile App: Connecteam’s mobile app is one of the most highly rated payroll systems, allowing employees to access payroll information while on the go. This feature is especially beneficial for businesses that have remote or mobile employees.

Pros:

• Saves Time: The Connecteam payroll system saves time for both employees and employers by automating many payroll processing tasks.
• Error Reduction: Automated payroll processing reduces the risk of errors, which can result in costly mistakes and compliance issues.
• Improves Compliance: The Connecteam payroll system simplifies tax filing and compliance, allowing businesses to meet federal and state regulations more easily.
• Promotes Employee Satisfaction: The employee self-service portal and mobile app increase employee satisfaction by providing easy access to payroll information and the ability to update personal information and request time off.

Pricing:

• 14-day free trial available.
• A Free-for-life plan is available.
• Premium: start at $29/month per 30 users
• Other Plans: Customized Pricing (Available on request)

Features to consider when choosing a Payroll Software

When looking for good Payroll Software, keep an eye out for the following aspects and features:

• Automation and Accuracy: Look for payroll software that can automate payroll processes and reduce the need for manual data entry. Automatic tax calculations, direct deposit, and integration with time-tracking systems are all features that can improve accuracy and save time.
• Tax Management and Compliance: Payroll tax regulations can be complex and ever-changing. Select software that keeps up with tax laws and provides compliance features such as automatic tax form generation (e.g., W-2s, 1099s) and tax filing assistance. This helps you comply with local, state, and federal tax laws.
• Employee Self-Service Portal: An employee self-service portal enables employees to access and manage payroll information such as pay stubs, tax documents, and time off requests. This feature empowers employees while also reducing administrative burden and increasing overall efficiency.
• Reporting and Analytics: Look for software with solid reporting and analytics capabilities. Dashboards and visualizations that can be customized can help you gain valuable insights to make informed decisions. This allows you to generate insightful reports on payroll costs, labor costs, overtime, and other pertinent metrics.
• Integration and Scalability: Consider the software’s ability to integrate with other systems, such as accounting or human resource management software. Integration improves data flow across departments and reduces manual data entry.
• Cost: Compare the prices of various payroll software options to ensure you select one within your budget. Consider ongoing costs, such as monthly or annual subscription fees and extra fees for specific features or services.
• Security: Payroll data is extremely sensitive, and you want to ensure your data is safe. Look for software with advanced security features like data encryption, password protection, and two-factor authentication.
• Customer support: Finally, consider the software provider’s level of customer support. If you have any problems with the software, you should have access to dependable customer support.

Final Thoughts

Payroll management is a critical component of any business, and automating it can save time, reduce errors, and ensure tax compliance. To remain competitive, small businesses must adapt to this ever-changing technological landscape.

Companies should streamline their payroll processes by utilizing payroll software solutions, which saves time and money that can be allocated to other critical aspects of their business.