13 Best Onboarding Software of 2023 – (Reviewed and Ranked)

Creating a successful onboarding process for new employees and customers is now more important than ever in the fast-changing business world.

With millions of people joining companies and signing up for services every year, having an efficient, streamlined system that incorporates all the essential procedures is key to achieving maximum engagement and satisfaction.

By streamlining the onboarding process, it can ensure that new employees feel welcome, informed, and ready to hit the ground running. Not only does this lead to higher productivity and lower turnover rates, but it also helps to establish a positive employer brand.

Onboarding software and tools are essential for new hires to become productive employees who are invested in the company. This post provides a list of the top 13 onboarding software for 2023 and compares their features and costs in great detail.

What is onboarding software?

An onboarding software is a specially designed tool to automate the onboarding process to get the best matches for organizations. It is a modern way to integrate new employees into the company’s culture.

Document management is made easier by onboarding software, which also guarantees that forms are handled properly.

Additionally, it aids in maintaining new hires’ motivation and interest throughout the onboarding procedure.

Onboarding software generally offers features like electronic document signing, personalized welcome messages, team introductions, checklists, reminders, progress tracking, and onboarding resource.

These are the 13 Best Onboarding Software of 2023 – (Reviewed and Ranked)

1. Workday

Workday is a cloud-based onboarding software that facilitates companies with personalized hiring. It is the most commonly used onboarding tool, serving for decades. It is a quick and easy solution for companies to reduce onboarding time.

Its automatic algorithm manages all the tasks from hiring to performance management. If you are looking for robust onboarding software solutions, this is the one you should use.

Key Features:

• Integration with multiple applications: Workday has the ability to integrate with other applications, such as HR and payroll systems.
• Easy-to-use interface: Workday offers an intuitive interface and customized onboarding tools.
• Streamlined workflows: HR teams get streamlined options to manage onboarding workflows more efficiently.
• Automated paperwork: Workday may automatically analyze and execute employment documentation to ensure compliance and legal standards.
• Effective time tracking: Real-time tracking options for work completion, enabling HR teams to follow the progress.

Pros:

• Effective and Complete HR platform
• Customizability and easy-to-onboard new users.
• Super clean performance for HR tasks
• Simplifies the onboarding process for new hires.
• Procurement process: strategic sourcing, inventory control, etc
• E-sign facility for legal and regulatory requirements.
• Enhances data accuracy and reduces paperwork.

Pricing:

Custom pricing is available on request.

2. ADP Workforce Now

ADP Workforce Now is an advanced onboarding software designed to provide decadent HR and payroll features to ease the onboarding process.

It has many features for managing workflows, from hiring to training and beyond. This tool is easy to access; you can operate it on desktop and mobile to manage employee data.

Key Features:

• Lightweight tool: This onboarding software is a portable but highly reliable solution that organizes the onboarding process.
• Document management: This program offers online document management to make the onboarding process easy and paperless.
• Easy functionality: The easy-to-execute functions of ADP Workforce Now are blended with quick technical support.
• Applicant tracking systems: This software offers applicant tracking features and checklists that automate the onboarding process for various positions and departments.
• Customization options: This onboarding software offers customization options that make the recruitment process more efficient and provides a unique dashboard appearance.

Pros

• Effective HR and payroll software
• Quick integrations with other HR business applications
• Customizable dashboards to meet the unique needs of organizations.
• Self-regulating processes save time and reduce errors.
• Flexible service options to simplify talent acquisition.
• Automatically track time and attendance

Pricing:

Custom pricing is available on request.

3. Paycor

Paycor is an excellent software that manages onboarding tasks and payrolls. It’s a user-friendly interface, and prominent features simplify the hiring process. It enables companies to onboard new employees and manage their HR needs in one platform.

This tool enriches the working efficiency of HR managers with its automated documentation and onboarding of multiple employees at once. It creates automated workflows to facilitate communication throughout the organization.

Key Features:

• Navigate employee regulation: This tool facilitates the onboarding process for both organizations and employees, enabling them to navigate regulations.
• Progress Tracking: Paycor enables HRs with progress tracking features to monitor new hiring, identify areas of improvement, and provide feedback.
• Crafting custom HR policies: Paycor is popular for designing and implementing customized HR policies to meet specific organizational needs.
• Engage employees: Using Paycor, HR teams can enhance employee engagement by handling handbooks and providing employee training and development opportunities.

Pros

• Creates employee-wise reports to manage the workflow.
• Remarkable customer support and training resources.
• Compliance tracking and reporting to fulfill requirements.
• Offers payroll processing in each plan.
• Complete HR management attributes.

Pricing:

Custom pricing is available on request.

4. Namely HR

Namely is a comprehensive HR suite that captures all your onboarding needs with ease. It contains all the key components of payroll, talent management, and benefits.

It’s the choice of more than 400 global companies to handle their 60,000+ employees. It is the preferred HR platform for both large and small organizations.

Thanks to its contemporary onboarding features, such as integrated payroll software, sync capabilities, time tracking features, and many more.

Key Features

• Automated data collection: Namely HR streamlines employee management by automating data collection and reducing the need for manual inputs.
• Multiple learning features: This HR tool offers a variety of learning options that cater to different learning, such as asynchronous and blended learning.
• New hire task lists: Human resource teams can provide new hires with a clear checklist to complete tasks to ensure full onboarded of employees.
• 360 Degree Feedback: Employees can receive feedback from managers, colleagues, and subordinates to meet their expectations.
• E-verify integration: Namely HR reduces paperwork and increases efficiency by allowing users to sign and verify documents electronically.

Pros:

• Audit trails and compliance tracking.
• Saves time by eliminating manual tasks.
• Analysis and reporting.
• Customizable resources to store individual data.
• Specially designed for mid-size companies.

Pricing:

Custom pricing is available on request.

5. Freshteam

Freshteam is a bank of reach onboarding features combined with low-cost paid plans. This smart HR software comes with editable templates and forms supporting digital signatures.

It is a one-stop solution to record employee information, hiring, and onboarding process. You can also perform multiple tasks like hiring or rolling out new employees, sharing feedback, and customizing automated emails.

Freshteam integrates with multiple job platforms and social media channels to find top talents.

Key Features:

• Employee services: Freshteam can efficiently manage all aspects of employee services, from assigning tasks to background checks, managing approvals, etc.
• Assign onboarding tasks: Companies can create and assign employee onboarding tasks to specific individuals or teams.
• Automated communication: Its automated system is effortless to send greetings to new employees, share documents, and provide access to employee handbooks.
• Editable email templates: Freshteam onboarding tool offers multiple customizable email templates that can be used to communicate important information.
• Track tasks: It helps to track onboarding tasks to monitor that everything is being completed on time and in the correct order.

Pros:

• Android and iOS apps to get quick access.
• Free forever plan for up to 50 employees.
• A free 21-day trial to ensure the best experience.
• Onboarding welcome kit to enhance new employees’ experience.

Pricing:

Custom pricing is available on request.

6. ClearCompany

ClearCompany Onboarding makes it easier to find and hire new talents. It offers a collection of automated features to promote effortless workflow and employee engagement.

You can collect and store the employee data for formatting and background checks. With this HR onboarding software, it becomes easy to configure the system to accommodate customized scales, questions, and review types.

Key Features:

• Performance Tracking: Track employee performance through best practices and real-time tracking.
• Accessibility and Flexibility: ClearCompany HR tool is easily accessible through desktop and mobile, letting you complete the tasks at your own pace.
• Cloud-Based Task Management: Its online database helps HR teams to manage tasks electronically.
• Hiring and Screening Resources: This onboarding software solution has dedicated resources for running WOTC and background checks on new hires.
• Computerized Recruitment and Recognition: ClearCompany offers data-driven best practices and expert-informed content to recruit, ramp, and recognize.

Pros:

• Easy to use.
• Excellent customer support.
• Great interface that provides smooth and fantastic functioning
• The precise system for the seamless hiring and onboarding process
• Centralized dashboard to get valuable insights into onboarding workflow.

Pricing:

Custom pricing is available on request.

7. Talmundo

Talmundo is a leading onboarding software serving the industry from 2021 with 27 language supports. It simplifies the onboarding process for HR teams and makes it easier to find and manage new hires.

Talmundo is an organized solution for small to midsize companies to manage recruitment and onboarding tasks. It is a convenient way to create a customized service portal to communicate, assign onboarding tasks, and manage workflow.

Key Features:

• Integration with various platforms: Seamlessly integrate with different job portals and applications to find the best matches for the job role.
• Quizzes and forms: Talmundo provides numerous templates to create quizzes and forms to gather information about your new hires.
• Efficient management: Multiple data management features are available in this onboarding tool, including business intelligence, data transfer, and document management.
• Performance reporting: HR tool can also be used to create employee-wise reports to measure performance and areas of improvement.
• Reminder system: Set reminders for new hires, managers, and colleagues to stay informed about the latest happenings.

Pros:

• Highly user-friendly.
• Well-structured options for hand-to-hand management.
• Tones of functions to customize the dashboard with your company culture.
• One of the best HR onboarding software for a transparent onboarding process.

Pricing:

Custom pricing is available on request.

8. Hibob HRIS

Hibob HRIS is an efficient onboarding tool to enhance the human resource process in small and medium-sized businesses. It is a perfect blend of employee management and rich UI/UX features.

This HR software speeds up employee onboarding, integrates seamlessly, and streamlines operations with an emphasis on crucial HR KPIs like employee engagement, retention, and productivity.

Key Features:

• Task management: Administrators can build and modify job profiles and descriptions and add complete employee onboarding information.
• Workforce management: Hibob HRIS is a practical tool to manage organizational graphs and locations and create or edit employee employment histories.
• Automated workflows: Employee transfers, promotions, and pay increases can all be handled using automated workflow technologies.
• Payroll features: Hibob HRIS helps the HR department manage payroll, salary revision, and increment management.
• Data tracking: The tool also provides benefits data and compliance data tracking for COBRA, OSHA, and other laws.

Pros:

• Ability to combine HR data with external data.
• Modules for onboarding, employee surveys, and performance management.
• Offers talent and benefits management and learning management systems.
• Simplifies and synchronizes routine HR tasks, saving a ton of time and effort.

Pricing:

Custom pricing is available on request.

9. Rippling

Rippling associates you with all the essential tools required for your human resource professionals. The software is specially designed to excel in the onboarding and employee management process.

Your team will choose the top applicants using Rippling and evaluate their performance with the automated onboarding process.

Key Features:

• Time Off and Payroll Management: Manage time off accrual, direct deposit, and pre-tax deductions through the online system.
• Integrate with HR platforms: Using this onboarding tool, HR teams can find candidates and post jobs on different well-known platforms, such as Outlook, iCal, Google, etc.
• Employee Benefits Management: Allows HR executives to manage employee benefits with the support of the benefits manager.
• Automated task completions: Rippling utilizes an automated algorithm to complete tasks in one click. It saves time and makes the onboarding process straightforward.

Pros:

• Easy to use and simplistic interface.
• Manages, tracks, and gives quick access to essential employee data.
• Establish seamless communication between businesses and employees.
• Customized portal to check and update employee data.
• Automated notification to never miss important updates.

Pricing:

Price Starts at $8 per month per employee

10. Lano

This software’s distinguishing characteristic is that it enables you to grow your talent pool by bringing on new hires.

Lano creates an onboarding experience that features mobile-friendly software by fusing data-driven onboarding insights with organizational culture. Its applicant tracking system features detailed analysis reports to identify possible workforce insights.

Key Features:

• User Interface: Straightforward interface to efficiently complete each task.
• Manageable Features: Easy-to-navigate features in the dashboard for easy employee management and onboarding process.
• Flexibility and Adaptability: The quick onboarding process for international employees and adaptability to meet business requirements.
• Network Integration: Extensive network integration to find worldwide talents through various applications.

Pros:

• Manage global payroll quickly and simply.
• Connect HR teams to the global talent pool.
• Create separate profiles and portals for new hiring.
• Detailed reports and insights on project performance.
• Manage file sharing and conversation among employees.

Pricing:

Custom pricing is available on request.

11. Gusto

Businesses of any size can use the platform to streamline and automate their global workforce management procedures, from hiring new staff to processing payroll. This onboarding software is recommended for small businesses.

Gusto is feature-rich software that is simple to use. It has earned excellent ratings and has more than two million reliable users. If you are looking for a reliable HR solution on a limited budget, you should check it out.

Key Features:

• Multiple Tools: Gusto is a comprehensive HR solution to manage payroll, human resources, and employee benefits in a single place.
• Time Tracking Functionality: This onboarding tool allows companies to track time and monitor productivity.
• Generate Letters: Gusto automates the process of creating and sending offer letters to new hires.
• Electronically Sign, Store, and Document: Establish a paperless workflow to store, sign, and share employee documents electronically.
• Manage Staff Attendance: Businesses can track employee attendance and determine associated remuneration, such as overtime or paid time off, using its employee onboarding capabilities.

Pros:

• Manage time-tracking.
• Automated payroll, taxes, and filings.
• E-file tax forms on behalf of the user.
• Provide access to several HR software.
• Intuitive user interface with customizable capabilities.

Pricing:

Premium exclusive pricing is available on request.

12. Lessonly

As the name refers to Lessonly, this HR tool is designed for team learning and onboarding. It is widely popular for its resources and simplicity. It is regarded as one of the best employee onboarding tools that offer immaculate integration with multiple platforms to access competent information.

You can train your existing and new hires by creating and sharing training content. Lessonly also has training functionality to ensure that they fulfill your business needs. You can customize lessons and let them develop their skills according to your work culture.

Key Features:

• Skill Growth and Learning: Encourage the team to grow their abilities by learning new things.
• Accessible Resources: Lessonly provides numerous learning resources to improve the onboarding process and other useful topics.
• Performance Tracking: Specifically, record the performance of each employee to meet their professional needs.
• Customized Employee Lessons: Create employee lessons using drag-and-drop capabilities for text, photos, videos, documents, and more.

Pros:

• Supports employee training needs.
• Develop staff skill sets that are tailored to your business.
• Strengthen the work culture of any organization.
• Boost the skills of current personnel.
• Automated creation of training lessons.

Pricing:

Custom pricing is available on request.

13. Click Boarding

Click Boarding is one of the best employee onboarding software. It helps you to build a scale to personalize onboarding, new hires, and employee management experience. Enhance productivity and drive advocacy by encouraging employee engagement.

Additionally, it plays a vital role in employee satisfaction throughout the entire employee life cycle, whether for internal mobility, one-time HR events, communications, the latest announcements, or retention programs.

Key Features:

• Simple Onboarding: The onboarding process can be completed in a simple and intuitive format
• Enhance Employee Experience: Mail automated greeting messages to the new hires.
• Process Configuration: The tool makes configuring the onboarding processes and creating multiple forms simple.
• E-signature: Offers the electronic signature for a paperless onboarding experience.

Pros:

• Provides standardized onboarding experience.
• Managing checklists, distributing duties, and tracking new hires’ progress.
• Enables companies with a completely paperless process.
• Performs multiple tasks automatically.
• Mobile-friendly and easy to configure.

Pricing:

Contact directly to get quotes

What are the top features of onboarding software?

By offering the following capabilities, onboarding software makes it easier to welcome new employees:

• Signing documents electronically.
• Personalized greetings.
• Step-by-step onboarding checklists.
• Employee self-service and automated workflow.
• Provides deadlines, reminders, and important notifications.
• Progress monitoring and assistance.
• Onboarding resources and payroll communication functionality.

Benefits of Using Onboarding Software

Using onboarding software offers numerous benefits, including streamlined processes, reduced administrative burdens, and improved efficiency. It automates and digitizes tasks, such as document signing and form filling, saving time and costs associated with manual paperwork. Other benefits include:

• Task Tracking
• Improved Compliance
• Time and Cost Savings
• Analytics and Reporting
• Feedback and Evaluation
• Enhanced Process Efficiency
• Learning and Training Management
• Retention and Employee Satisfaction
• Improves Remote Onboarding Process
• Personalization of the Onboarding Process
• Consistency and Standardized Onboarding Process
• Increased Engagement and reduction of employee turnover
• Seamless Integration with Other Systems and HR Processes

Frequently Asked Questions and Answers

1. How to Choose the Right Onboarding Software?

Choose onboarding software that satisfies your operational requirements, delivers user-friendly features, and offers seamless HR system connectivity.

The best onboard tool also provides strong security safeguards, top-notch customer service, and extensive reporting capabilities should be given priority.

2. Can the software automatically assign and track tasks?

Yes, the onboarding software is capable of automatically assigning and tracking tasks.

3. Does it offer an electronic signature?

Yes, it has a facility for electronic signatures. Users can electronically sign documents for a quick and simple process.

Executive Summary

We hope this detailed analysis of the best onboarding software makes it easy to bring a meaningful onboarding experience.